As businesses return from their holiday breaks, email signatures are slowly being edited to remove end-of-year sales, holiday period information, and festive additions.  

Many of these businesses are unaware that this rollout can be made easier by utilising the cloud feature for Microsoft Outlook signatures, ensuring that email signatures stay consistently relevant and on-brand across every team member. 

What are Microsoft Outlook Signatures?

We’re sure you know what an email signature looks like – those branded blocks that automatically attach themselves to the bottom of company emails. This saves time and ensures that all emails are consistent and professional. 

Signatures also make it easy for businesses to include important information such as contact details, legal notices, and important links in their email signatures.  

Why Use Cloud-Based Signatures? 

One of the key benefits of using cloud signatures in Outlook is the ability to manage and update signatures centrally. Administrators can create and edit signatures for all users in the organisation, and then push out the updates to all users’ Outlook accounts.  

Cloud signatures eliminate the need for each user to manually create and update their own signatures, saving time and reducing the chance of errors. Additionally, it ensures that all emails sent from the organisation have a consistent and professional look and feel.  

Cloud signatures also allow businesses to create signatures for specific seasonal events, sales, holidays, and more, and push these out across the entire company for a specific time period. For example, if you have a July sales period, a new signature can be designed for July to incorporate relevant information that will automatically switch back on August 1st. This removes any human error from the distribution of time-specific signatures. 

Another benefit of cloud signatures is the ability to track and verify the authenticity of signatures. Each signature is generated with a unique code that can be verified by the recipient, ensuring that the signature is genuine and has not been tampered with. This is particularly useful for businesses that need to comply with particular industry regulations. 

How Monocera can set up your signatures

Monocera can coordinate your cloud-based signatures in Outlook to ensure they’re being correctly distributed to all members of your team, and to quickly update and replace signatures as required. 

Microsoft Outlook cloud signatures are a useful tool for businesses looking to streamline their email communication and improve the professionalism of their emails. With the ability to centrally manage and update signatures, track and verify authenticity, and add branding elements, cloud signatures can help businesses to improve their email communication and ensure compliance with regulations. 

Talk to our team to find out more about implementing cloud-based signatures in your business.